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Graduation

GRADUATION INFORMATION

Graduate Information Session

Spring 2018 Graduate Information Sessions will be held on Thursday, February 1, 2018 from 5:00pm-6:00pm and Monday, February 5, 2018 from 12:00pm-1:00pm. Both sessions will be held in the William L. Clay Professional Development Room 214.

Josten’s will be available on site from 4:00pm-7:00pm on February 1, 2018 and from 11:00am -2:00pm on February 5, 2018.  Students may order online beginning Tuesday, February 6th by using the following link:  http://www.jostens.com/apps/store/customer/1059939/Harris-Stowe-State-University/

Caps and Gowns will be available for pick up in the campus bookstore beginning Monday, April 1st.


Graduation Application and Fees 
All Students must file an application for degree conferral with the Office of the Registrar, HGA 007, to become a candidate for graduation.  Applications should be filed a semester before the semester of program completion. All students are assessed graduation fees which include expenses related to processing, graduation activities, commencement convocation, diploma, and academic regalia.

Prospective graduates should read the following information carefully. Pay close attention to the dates, which are important for a smooth degree conferral process. It is the student’s responsibility to know and meet all graduation requirements and deadlines. Prospective graduates are encouraged to meet with his/her Advisors for a graduation audit to ensure that all program requirements are successfully met.

Students may pay graduation fees at the Bursar's Office (HGA Room 018) or request with the Office of the Registrar to have the fees billed to their student accounts. All graduation applications must be filed in the Office of the Registrar, HGA Room 007.

The charges for graduation fees can be billed to the student's account for the semester in which the student is applying to graduate. The fees must be paid prior to the student being cleared for graduation. Applications not filed by the published deadline will incur late fees of $10 per month. Late applications can not be guaranteed. The graduation billing fee request is available in the Registrar’s Office, HGA Room 007.

Graduation Clearance
All graduation candidates must secure final graduation clearance in the term to be conferred to ensure that all obligations to the institution are met. Clearance filed in prior semesters is not valid. Each semester, approximately four weeks before the conferral date, the Graduation Clearance Form and instructions are sent to the student's Hornet e-mail. All clearance requirements must be met and approved by the deadline and before the degree can be conferred. Questions about the clearance process should be directed to the Office of the Registrar. 

“Degree Only” Candidates
Students filing for degree conferral in a semester during which they are not currently enrolled must enroll in the applicable "For Degree Only" 0499 course and pay the one credit hour in-state tuition and fees in addition to meeting the requirements listed above. Graduating students must be listed on the official University roster and therefore must be enrolled in the semester which a degree is conferred.

Graduation Application Deadlines
The fee to apply for graduation is $80 on or before the deadline. Students are assessed a late fee of $10 per month after the application deadline. For more information visit the Office of the Registrar, HGA Room 007.


Spring Graduation Degree Conferral Date: May 12, 2018*

*This date is subject to change without prior notice.

Deadline to Apply for May Degree Conferral without late fees: October 2, 2017 

Fees:                $80 apply by October 2, 2017

            $90 from October 3, 2017 through November 2, 2017

            $100 from November 3, 2017 through December 2, 2017

            $110 from December 3, 2017 through January 2, 2018

            $120 from January 3, 2018 through February 2, 2018

            $130 from February 3, 2018 through March 2, 2018**

** Graduation applications and petitions to roll over graduation applications will not be accepted after March 2, 2018!

The dates are subject to change without prior notice.

To prepare for Graduation:

  • Meet with your academic success coach/faculty advisor for program completion review.

    • Request that your advisor forward your program review and any approved program substitutions or waivers to the Registrar.

  • Apply for graduation with the Office of the Registrar.

    • Provide the name for your diploma/commencement program.

If you have filed a FERPA Non-disclosure request, your name will not be printed. Contact the Registrar's Office for information.

  • Verify and update your permanent address in MYHSSU.

  • Resolve any outstanding transcripts and required test scores.

  • Meet all course and other requirements as outlined for the degree program.  

    • Official admission to the degree program.

    • Meet grade and grade point average requirements.

    • Successful completion and receipt of required exit exams/assessments, if applicable.

  • Meet the graduation residency and degree program credit hour requirement.

  • Resolve your account balance, if applicable, and any active holds on your student account.

  • Complete Exit Loan Counseling.

  • Meet all graduation clearance requirements and file the Graduation Clearance Form.

  • Return rented textbooks upon completion of courses.

** With successful completion of all degree and institutional requirements, the degree conferral would be completed approximately one month after the graduation date. Upon conferral, official notice would be sent to the Hornet's e-mail and the graduation date would also display in the Education record of the MYHSSU Personal Info, Biographical Info window.


To prepare for Commencement:

  • Order Graduation Regalia included with your graduation fees. Click here for order information.

  • Order Graduation Announcements. Click here for price and order information.

  • Regularly check Hornet e-mail for important information.

  • Check Registrar: Graduation web page for information.

**Diplomas are mailed approximately six to eight weeks following Commencement.









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