How to Reserve Space for an Event on Campus
student events require the approval of the Director/Asst. Director of
Student Organizational Event requirements:
- Check Resource Scheduler for available dates.
- Click the link to complete the student request form.
you complete the form, you will receive an email confirmation of your request
and the request will be sent to the
Director/Asst. Director of Student Activities and the Director of Special
Events for approval.
- After getting approval from all service
providers, an events representative will book your event. Once your event has
been scheduled and approved, then you will receive an e-mail
confirmation from an events representative.
- You will work on all further event details
with an events representative.
Events will strive to accommodate specific building/room requests.However, students need to read these e-mail confirmations carefully, as requested buildings/rooms are not always available. In those cases, events will place the event in a comparable space based upon event needs.
Reserve Space Early
These University services require the
following advance notice.
requests due 14 days prior to event date (includes
requests for theaters, auditoriums, outdoor space reservations, tents, banner hanging, electric
power, outdoor furniture, disabling irrigation)
- Public Safety - All
requests due 5 business days prior to event date (includes
requests for crowd control, building access, general security)
- Room Set-ups - Final
schematics due 5 business days notice prior to event (changes
will not be accepted after this deadline)
- Audiovisual Equipment in Busch
Student Center - All requests due 5 business days notice prior to event date
The following venues have specific
guidelines. Please download the appropriate set of guidelines for your event,
sign and return to your event specialist. (All guidelines are PDF
In addition to building-specific guidelines
that may affect your event, the University has general rules and
regulations that apply to all student activity on campus (regardless
of venue). These regulations are dictated by the Office of Student Engagement and can be found in the 2015-2016
- Do not assume receipt of the event
request form equals confirmation. Your event is not confirmed
until Events receives the completed form and notifies you of approval.
- Do not send out invitations, make
fliers or programs, place rental orders or confirm catering until you have
received confirmation from Events that your event is approved.
- Events reserves the right to
cancel the reservation if it conflicts in any way with the general policy
of the University regarding special events. Events also reserves the right
to change reservations to other spaces with the understanding that, if
possible, comparable facilities will be provided when the change is
- Client agrees to be responsible
for any damages to University facilities and/or property or injury to
other persons caused by persons using University facilities.
Give us a call at 314-446-8998 or send us an
e-mail at firstname.lastname@example.org to begin planning your next event.