Student Reservations

Student Reservations

How to Reserve Space for an Event on Campus

*All student events require the approval of the Director/Asst. Director of Student Activities

Student Organizational Event requirements:

Alert: Where the form asks you to input your budget please place 5000 in the box. Student Organizations are not charged for space. 


  1. Check Resource Scheduler for available dates.
  2. Click the link to complete the student request form.  
  3. Once you complete the form, you will receive an email confirmation of your request and the request will be sent to the Director/Asst. Director of Student Activities and the Director of Special Events for approval.
  4. After getting approval from all service providers, an events representative will book your event. Once your event has been scheduled and approved, then you will receive an e-mail confirmation from an events representative.  
  5. You will work on all further event details with an events representative.
Events will strive to accommodate specific building/room requests.However, students need to read these e-mail confirmations carefully, as requested buildings/rooms are not always available. In those cases, events will place the event in a comparable space based upon event needs. 


Reserve Space Early

These University services require the following advance notice.

  • All requests due 14 days prior to event date (includes requests for theaters, auditoriums, outdoor space reservations, tents, banner hanging, electric power, outdoor furniture, disabling irrigation)
  • Public Safety -  All requests due 5 business days prior to event date (includes requests for crowd control, building access, general security)
  • Room Set-ups - Final schematics due 5 business days notice prior to event (changes will not be accepted after this deadline)
  • Audiovisual Equipment in Busch Student Center - All requests due 5 business days notice prior to event date

Building Guidelines

The following venues have specific guidelines. Please download the appropriate set of guidelines for your event, sign and return to your event specialist. (All guidelines are PDF format.) 

In addition to building-specific guidelines that may affect your event, the University has general rules and regulations that apply to all student activity on campus (regardless of venue). These regulations are dictated by the Office of Student Engagement and can be found in the 2015-2016 Student Handbook.

Please note:

  • Do not assume receipt of the event request form equals confirmation. Your event is not confirmed until Events receives the completed form and notifies you of approval.
  • Do not send out invitations, make fliers or programs, place rental orders or confirm catering until you have received confirmation from Events that your event is approved.
  • Events reserves the right to cancel the reservation if it conflicts in any way with the general policy of the University regarding special events. Events also reserves the right to change reservations to other spaces with the understanding that, if possible, comparable facilities will be provided when the change is necessary.
  • Client agrees to be responsible for any damages to University facilities and/or property or injury to other persons caused by persons using University facilities.

Give us a call at 314-446-8998 or send us an e-mail at to begin planning your next event.

Image of the HSSU seal


Located at 3026 Laclede Ave., St. Louis, MO 63103 | (314) 340-3366

Thank you for visiting In order to ensure compliance with the Acceptable Use and Security Policies of Harris-Stowe State University and those of MORE Net, our Internet Service Provider, internet traffic on this site is monitored. Copyright (©) Harris-Stowe State University. Questions about this and other Web sites owned by Harris-Stowe State University may be directed to Click here to submit feedback or report errors.