THE OFFICE OF FINANCIAL ASSISTANCE

Satisfactory Academic Progress (SAP)

SAP Coordinator: Pamela Brooks / (314) 340-3501 / BrooksPa@hssu.edu

What is Satisfactory Academic Progress (SAP) for financial assistance?

Students are required to maintain minimum standards in order to receive financial assistance.  Students must:

  • Maintain 2.0 cumulative GPA
  • Complete at least 67% of all coursework attempted
  • Complete their degree within 150% of the published lenghth of their program

When students fail to meet these minimum standards their eligibility for federal student aid which includes grants and federal student loans is suspended.  Students can appeal a suspension by explaining any extenuating circumstance. 

***Students are strongly encouraged to use the Academic Resource Center writing tutors when preparing their appeal.***

SAP appeals must explain:

  • What happened
    • Why were you unable to maintain Satisfactory Academic Progress?
  • What has changed
    • What corrective measures have you taken or will you take to achieve and maintain Satisfactory Academic Progress?  

Example of a valid explanation statement:

What happened:

I was involved in a car accident on October 2, 2020.  I was in the hospital for two weeks because of a broken leg. Then I needed to have physical therapy every day for six weeks.  This interfered with my ability to attend classes regularly.  I was unable to complete the fall 2020 semester and this affected my academic progress.

What has changed:

My leg has healed and I feel confident that I can continue my coursework and improve my academic progress.  I intend to register and repeat the coursework in the classes that I failed.  I will also take a study skills workshop offered through the Academic Resource Center.  I will also use an assignment planner to help me stay on track.

Attached is documentation verifying my accident:

    1. A note from my doctor showing that I was under his care during the above time. The note also shows that my doctor released me to return to school on January 1, 2021.
    2. A copy of my hospital bill showing the dates of my stay.
    3. A statement from my physical therapist indicating my therapy schedule.

When thinking about your appeal statement try to answer these questions.  This will give you a good framework to build your statement.  Try to keep your statement rooted in the facts related to your situation. 

  • Who
  • What
  • When
  • Where
  • Why

Documentation is required to support the circumstances outlined in your appeal.  Multiple pieces of documentation, when available, should be provided.

Along with your statement explaining what happened and what changed, you will be asked to write four goals.    Be SMART when writing your goals:

  • Specific
  • Measurable
  • Attainable
  • Relevant
  • Time-bound

  Other considerations:

  • To bring up your grade point average, you may want to consider RETAKING courses in which you have received a grade of "D" or "F".  This should bring up your average much faster than if you were to enroll in all new courses. Of course you will want to retake courses in which you expect to do extremely well.
  • If you have already retaken courses, you may want to check with the Registrar's Office to be sure that the penalty for the lower grade of "D" or "F" has been replaced by credit for the higher grade in the retaken course. Refer to Grade Change section of policy.
  • Please make sure to get in SAP appeals in early. This will ensure that your appeal gets reviewed in time for the upcoming semesters and that your aid is reinstated in a timely fashion. Don’t wait until the last day to submit your appeal.

How to prepare and submit your SAP appeal

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